ReqXRef Workflow — RFP + Associated Documents → PQS → Excel Report
Requirements Cross Reference automatically identifies and links related requirement paragraphs across multiple documents — or within the same document. Map Federal RFP Sections L, C, and M together. Align past performance to new requirements. All in seconds, with Excel output ready to share.
Tracking requirements across multiple RFP sections is one of the most tedious and error-prone tasks in proposal development. Requirements Cross Reference automates the entire mapping process — connecting every related paragraph across your documents without manual review.
The primary document (e.g., Section L) is displayed on the left side in light blue. Related documents (e.g., Sections C & M) are mapped alongside it. Requirement trigger terms are highlighted in red bold font, and each match is color-coded by similarity score so you instantly see strong versus weak alignments.
Requirements Cross Reference is powered by PQS's proprietary BDVS algorithm, which determines the similarity between texts with exceptional accuracy and speed. Unlike earlier approaches that required manual similarity threshold adjustments, BDVS automatically produces more accurate results — eliminating a common source of user error and saving hours of tuning.
Choose from built-in requirement term libraries (SHALL, MUST, WILL) or define your own custom terms with wildcard support. Download pre-built libraries or create your own.
Drag and drop your primary document (e.g., Section L) and any related documents (e.g., Sections C & M, or a past performance file). Supports MS Word (.docx) and PDF.
PQS generates a fully mapped Excel report showing related paragraphs side by side, color-coded by similarity, with source tags on every cell. Done in seconds.
The report places your primary document on the left and maps related paragraphs from secondary documents alongside each requirement — all color-coded by similarity strength.
PQS supports full wildcard syntax in custom term libraries, so you can capture requirement variations, technical jargon, model numbers, and domain-specific language — without managing exhaustive lists.
Matches exactly one character at the position of the ?. Useful for verb tense and spelling variations.
Matches any number of characters. Captures entire word families and phrase prefixes or suffixes.
Matches numeric digits. Ideal for model numbers, clause references, and numbered identifiers.
Requirements Cross Reference delivers in seconds what used to take your team days — with zero missed connections and full source traceability.