Challenges
The Problem
Many manual tasks have been automated, yet critical document analysis is often still done by hand. Government contractors and government organizations spend considerable time manually reviewing complex documents like agreements, contracts, and Request for Proposals (RFPs). This approach is time-consuming, inefficient, and prone to errors.
Introducing Proposal Quick Start (PQS) by Golden Goose AI.
As simple as "Drag, Drop, and Click," yet equipped with powerful, comprehensive in-depth analysis to ensure compliance and reduce risk for complex documents.
Bid / No-Bid Decisions
Compliance and Parroting
Risk
Secure Environment
Cost
Proposal Quick Start
After a decade of experience with Professional Document Analyzer and serving hundreds of customers, we reviewed user feedback to understand what they liked and disliked about the product.
As a result, we concluded that the Proposal Quick Start design should be based on these three pillars: Power, Speed, and Simplicity.
Power: Providing unique time-saving capabilities, including Requirements Cross-Reference (mapping related requirements), Starter Compliance Matrix, FAR Clause mapping, Documents Compare, Acronym Finder, custom reports, and other intelligence reports.
Speed: Capable of simultaneously running and generating multiple RFP deep analysis reports with several complex documents in less than a minute using our proprietary AI technologies, such as our vector analyzers and vector shreader / parser.
Simplicity: Proposal Quick Start is as easy as Drag, Drop, and Click. No training is required. You can become productive the first time you use it. Many people overlook training and learning new software when calculating their ROI.
The benefits of Proposal Quick Start include time savings due to increased efficiency with no learning curve, higher win rates, and savings on labor costs.
The notion that "output can be good, fast, or cheap, but you can only pick two" is outdated due to AI technological advancements and continuous improvement in efficiency in company operations.
Roles
Solutions for Responsibilities
Proposal Manager
Automate tedious manual tasks, ensure compliance, and boost win rates.
Quickly extract requirements from the Statement of Work (SOW) or Performance Work Statement (PWS) by shredding the document efficiently.
Increase productivity and free up time, reducing the need for late nights and weekend work.
Enhance proposal quality.
Collaborate with your team by sharing PQS analysis reports and artifacts.
Generates a starter Compliance Matrix using your own dictionary terms.
Ensure compliance using Requirements Cross-Reference for Gap Analysis between the RFP and your Draft Proposal.
Verify that all acronyms are properly defined.
Capture and Business Development
Make better Bid/No Bid decisions and evaluate teaming partners effectively.
Use Document Compare to identify differences between draft and final RFP versions.
Quickly extract requirements from the Statement of Work (SOW) or Performance Work Statement (PWS) by shredding the document.
Access detailed RFP information at the page level with Document Insight, including contract types and facility clearance requirements
Contract Manager
Identify and mitigate risks while reducing legal and financial exposure.
Evaluate complex RFPs and analyze customer requirements by shredding documents and reviewing related paragraphs.
Save weeks of manual effort.
Identify all abbreviations and acronyms accurately.
Use Document Compare to spot differences between document versions.
Program and Project Managers
Reduce compliance risks, scope creep, and cost overruns.
Quickly extract requirements from the Statement of Work (SOW) or Performance Work Statement (PWS) by shredding the document to begin building your Requirements Traceability Matrix (RTM).
Understand the relationships between requirements using the Requirements Cross-Reference.
Identify all abbreviations and acronyms quickly.
Use Document Compare to detect differences between document versions.
Subject Matter Expert (SME)
Ensure your proposal aligns with the RFP and boosts your chances of winning.
As a Subject Matter Expert (SME), use customized dictionaries and reports to identify terms relevant to your specialty.
Quickly verify all abbreviations and acronyms.
Use Document Compare to identify differences between document versions.
Proposal Quick Start is a dynamic tool and game changer for understanding requirements within the Request for Proposal (RFP) process, provides a clearer and fast way of understanding requirements from the customer and allows for the quick Bid/No Bid Decision for the user.
Charles E. Walker Capture Manager - R&K Enterprise SolutionsProposal Quick Start (PQS) empowers users to be the "human-in-the-loop".
PQS has been a game-changer for generating deliverables throughout the opportunity lifecycle...from capture to proposal delivery, it's saved countless cycles of document analysis and cross-referencing for someone who isn't a rocket scientist, PQS can generate accurate results quickly and help you keep your place at the table with actual rocket scientists.
Melinda Weathers Capture and Proposal Engineer
Shredder / Parser
Proposal Quick Start's parser stands out from many others due to its specialized design for extracting and organizing requirements from complex documents like government RFPs (Requests for Proposals). Unlike standard parsers, which often rely solely on keyword matching or simple pattern recognition, Proposal Quick Start’s parser is optimized with advanced AI capabilities, including natural language processing (NLP) and vector analysis. This enables it to accurately identify nuanced requirement statements, even when they’re phrased differently or dispersed across the document.
Additionally, its "Fast Shred" feature automates the identification of critical compliance terms (such as "SHALL," "MUST," and "WILL"), support for wildcards (?, *, #), and rapidly organizes them into structured compliance matrices. This not only increases speed but also ensures that no requirements are missed, helping users create accurate, comprehensive compliance documents.
Each paragraph is tagged with an Excel comment indicating its source, including the document, page, and paragraph number.
Use Cases - Save Hours
- Color Review
- Compliance Tracking
- Writing Assignments
- Past Performance Analysis
- Task Order Compiler
- Starter Compliance Matrix
Requirement Cross-Reference
Automated Mapping of Related Requirement Paragraphs with Excel Output
The Requirements Cross Reference feature in Proposal Quick Start automatically aligns requirement paragraphs across multiple documents or within the same document, map Federal Sections L, C, and M. This mapping ensures consistency and thoroughness in requirement identification. Users can also control the requirements similarity threshold between paragraphs, allowing them to fine-tune the matches and make the process even more accurate and efficient.
- Shred/parse your RFPs for key requirement words like "WILL," "SHALL," and "MUST."
- Customize your own requirement words and phrases, with support for wildcards (?, *, #).
- Each paragraph is tagged with an Excel comment indicating its source, including the document, page, and paragraph number.
Use Cases - Save Hours
- Color Review
- Compliance Tracking
- Writing Assignments
- Past Performance Analysis
- Task Order Compiler
- Requirements Gap Analysis
Documents Compare
Quickly identify differences between versions of the same document.
Proposal Quick Start simplified Document Comparison by generating a side-by-side Excel detailed comparison report with color-coded changes for easy review.
It is designed to streamline the review process, especially for large complex documents.
- Instantly identify the differences between draft and final versions of proposals and RFPs.
- Color-coded highlighting makes it easy to spot changes: red for deletions, green for insertions, and yellow for modifications.
- Perform an impact analysis and share the report with the team for review.
Easy to understand changes...
Acronym Finder
Acronym Finder prioritizes simplicity and efficiency by automatically detecting and extracting acronyms / abbreviations in paragraphs of a document and generating clear Excel reports for easy review.
Instead of compiling all validation results into a single report, it organizes each validation type into separate report within tagged Excel sheets. This allows users to quickly locate and review specific types of validation results, improving clarity and efficiency when managing complex acronym lists.
Additionally, Proposal Quick Start’s Acronym Finder shows up to 20 paragraphs where an acronym appears, allowing users to see a comprehensive usage context. In contrast, most other acronym tools only display the first instance, limiting the insight into how and where acronyms are used throughout the document.
It is designed to provide separate reports in Excel Sheets for various checks:
- Acronyms Found
- Acronyms Defined Differently
- Acronyms Not Defined
- Multiple Definitions
- Acronyms Used Before Definitions
Document Insight
Instantly access details about a large complex document, such as an RFP, in MS Word Output:
- Common Words: Frequently used words.
- Vision: Purpose and goals. Improved focus for better results.
- Page Insight: Highlights important content on each page.
- Contract Types: Identifies contract types in an RFP, such as Fixed-Priced, Time and Materials, etc.
- Facility Clearance Requirement: Identifies any government facility clearance requirements, such as SCIF.
FAR Clause Mapping
Federal Acquisition Regulation (FAR) Automation
Proposal Quick Start stands out as perhaps the only software that links FAR Clause text directly to paragraphs containing FAR Clause numeric notations. This unique feature allows for more efficient and accurate cross-referencing of regulatory requirements, streamlining compliance review by pinpointing exact mentions of FAR clauses within the document.
- Reduce risk of missing a FAR Clause, by Proposal Quick Start automatically updating to the latest FAR clause regulations via the Government website, eliminating the need to manually maintain a FAR Clause dictionary.
- Finds the entire series for a FAR Clause. For example, FAR 39.2 pulls the clause text for 39.201 through 39.205.
- *SCIF environments do not have internet connections. However, FAR libraries can be imported from a CD containing a FAR DITA zip file found on the Government’s website.
- Super Fast! - Save hours of searching, and cutting & pasting
Proposal compliance is critical for government contractors because it ensures adherence to legal requirements (rer. FAR Clauses), demonstrates capability and reliability, streamlines the evaluation process, mitigates risks, and enhances the contractor’s reputation and credibility. These factors collectively increase the likelihood of winning contracts and securing future opportunities.
*Sensitive Compartmented Information Facility (SCIF) – Learn more
Hot Buttons
Focus on customer needs rather than what you are selling - Excel Output:
- Identify customer issues and motivators.
- Customize your own Hot Button terms using wildcards (?, *, #).
- Present Hot Buttons in the executive summary.
- Examples of Hot Buttons: Saving money, Saving time, Quality Assurance, Performance and Reliability, Customer Experience, Risk Mitigation, Trust.
Custom Reports
Proposal Quick Start enables the creation of custom reports - Excel Output:
- Create your own terms: Now supports wildcards (?, *, #).
- Generate custom reports from your own terms.
- Download term libraries within Proposal Quick Start to generate custom reports, such as Starter Compliance Matrix, Risks, Gov Security, Action Words, and more.
